Printing envelopes on your Kyocera copier/printer is a straightforward process that can help streamline your office workflow. Whether you need to print a single envelope or a large batch, following the correct procedure helps you achieve professional-looking and accurate results. Here’s a detailed guide on how to print envelopes on a Kyocera copier / printer:
1. Prepare the Envelopes
- Select the Right Envelopes: Ensure that the envelopes you are using are compatible with your Kyocera device. Standard business envelopes (sizes like #10) work best. Avoid using envelopes with windows, clasps, or thick materials, as these can cause jams or damage the printer.
- Condition the Envelopes: To prevent jams, fan the envelopes and straighten any curled edges before placing them in the tray. This reduces the chances of misfeeds.
2. Load the Envelopes into the Printer
- Open the Multi-Purpose Tray: The Multi-Purpose Tray (MP Tray) on your Kyocera device is designed for printing envelopes, labels, and other special media. Open the MP Tray and adjust the paper guides to fit the width of your envelopes.
- Place the Envelopes: Load the envelopes into the MP Tray with the flaps facing up and the address side down. Align the envelopes properly to avoid skewed printing.
3. Adjust Printer Settings
- Access Printer Settings: From your computer, open the document you wish to print. Navigate to the print settings window by selecting ‘Print’ from the file menu.
- Select the Correct Printer: Choose your Kyocera printer from the dropdown menu.
- Configure Paper Size: In the print settings, select the correct envelope size (e.g., Envelope #10) from the paper size options. If the size is not listed, you may need to manually enter the dimensions of your envelope.
- Choose the MP Tray: Under the ‘Paper Source’ option, select ‘MP Tray’ to ensure the printer pulls the envelopes from the correct tray.
- Set the Printing Orientation: Choose either ‘Landscape’ or ‘Portrait’ orientation based on your document’s format. Typically, select landscape orientation for envelopes.
4. Print the Envelopes
- Preview the Document: Before printing, preview the document to ensure the address and any other details are correctly positioned.
- Print a Test Envelope: To avoid wasting envelopes, start by printing a single test envelope. Check the alignment and print quality.
- Print the Remaining Envelopes: If the test envelope prints correctly, proceed with printing the remaining envelopes.
5. Troubleshoot Common Issues
- Envelope Jams: If the envelope jams during printing, remove it carefully to avoid tearing. Recondition the envelopes by fanning them out again before reloading.
- Misaligned Text: If the text is not aligned correctly on the envelope, adjust the print settings in your document or the printer’s control panel.
- Poor Print Quality: If you notice smudging or faint text, check that you’ve loaded the envelopes correctly and are using a high-quality print setting.
Printing envelopes on a Kyocera copier/printer is a quick process when done correctly. Follow these steps to print your envelopes efficiently and achieve professional-looking results every time. For any further assistance, refer to your printer’s user manual or contact Kyocera support.