For organizations that use Kyocera copiers, implementing Job Account Codes is a powerful way to manage and monitor print usage. While setting up these codes directly on the device is common, you can also set up Job Accounting through your printer driver on a PC. This method ensures that every print job is tracked and accounted for, regardless of which application is used to print.
In this guide, we’ll walk you through steps on how to set up Job Accounting on your printer driver via PC.
Step 1: Install the Kyocera Printer Driver
Before setting up Job Account Codes, ensure that the Kyocera printer driver is installed on your PC.
- Download the Driver: Download the Kyocera Print Driver here: Kyocera Download Center. Choose your Kyocera device model and select the KX Print Driver. Make sure to select and download the EXE format.
- Complete Installation: Follow the on-screen instructions to install the driver. Once installed, your Kyocera printer should appear in the list of available printers on your PC.
Step 2: Access Printer Properties
To set up Job Account Codes, you need to access the printer properties from your PC’s control panel.
- Open Devices and Printers: Go to the Control Panel on your PC and select “Devices and Printers.”
- Select Your Printer: Find your Kyocera printer/copier in the list of devices. Right-click on the printer icon and select “Printer Properties” from the context menu.
Step 3: Configure Job Account Codes
With the printer properties window open, you can now configure the Job Account Codes.
- Go to the Advanced Tab: In the printer properties window, navigate to the “Advanced” tab. This tab contains various settings for the printer driver.
- Open Printing Defaults: Click on “Printing Defaults” to open the default settings for the printer. This is where you can configure Job Account Codes.
- Access Job Accounting: Within the Printing Defaults window, look for a section labeled “Job Accounting” or “User Authentication.” Click on this option to open the Job Accounting settings.
- Enable Job Accounting: Check the box to enable Job Accounting. You may need to enter a default code or choose to prompt users for a code each time they print.
- Enter Account Code: If you have a specific Job Account Code assigned to you or your department, enter it in the provided field. If your organization uses multiple codes, ensure the correct one is entered to track your print jobs accurately.
- Save Settings: After entering the necessary information, click “OK” or “Apply” to save the settings. Your PC will now use Job Account Codes for every print job sent to the Kyocera printer/copier.
Step 4: Testing and Verification
To ensure that the Job Account Codes are working correctly, it’s important to test the setup.
- Print a Test Document: Open any document on your PC and send it to the Kyocera printer. If the setup is correct, the printer driver should prompt you to enter a Job Account Code if required.
- Check the Printer’s Job Log: After printing, check the job log on the Kyocera device or through the device’s web interface to verify that the job was recorded under the correct Job Account Code.
Step 5: Troubleshooting Common Issues
If you encounter any issues during setup or printing, here are a few troubleshooting tips:
- Check Driver Version: Ensure that you’re using the latest version of the Kyocera printer driver. Outdated drivers may not support Job Account Code features.
- Verify Account Codes: Double-check that the Job Account Code entered in the printer driver matches the code set up on the Kyocera device. Incorrect codes prevent the system from tracking print jobs correctly.
- Contact Support: If problems persist, contact your IT department or Kyocera support for further assistance.
Conclusion
Setting up Job Account on your printer driver via PC is a simple yet effective way to manage and monitor print activities in your organization. Follow these steps to ensure you track and account for every print job, helping you control costs and optimize resource usage.
Whether you’re printing from an office application or a specialized software, Job Account Codes provide a consistent method for tracking and managing your printing activities.
You can also check these two articles related to setting up your Kyocera’s Job Accounting feature: