Let’s be honest — most people don’t think about their office copier until it starts acting up. And even then, we often try to squeeze every last print out of a machine that’s well past its prime. But just like smartphones or computers, copiers evolve — and holding onto an outdated one could be costing you more than you think.
As your local office system specialists here at Tangerine Office Machines, we’ve helped countless businesses figure out when it’s time to say goodbye to the old workhorse and welcome a newer, smarter model. If your office copier is showing any of these five signs, it might be time for an upgrade.
1. Your Copier Is Slowing Down Productivity
If your staff is lining up at the copier like it’s the coffee machine, that’s a red flag. Older machines are simply slower — they take longer to warm up, jam more often, and struggle with larger print jobs.
🛠️ The fix: Modern multifunction printers (MFPs) are faster, smarter, and can multitask like a pro. That means scanning, printing, copying, and faxing all at once — without slowing your team down.
2. Repair Costs Are Adding Up
A service call here, a replacement part there — it adds up. If you’re constantly fixing your copier or calling for maintenance every few weeks, you’re throwing good money after bad.
💸 The fix: Upgrading to a new unit — whether you lease, rent, or buy — usually includes manufacturer warranties or managed service plans, which significantly cut down on surprise repair bills.
3. You’re Missing Out on New Technology
Still using a office copier that doesn’t support wireless printing? Can’t scan to email or cloud storage? Modern copiers come packed with features that boost productivity and security.
📲 The fix: Newer models support:
Mobile and wireless printing
Cloud integration
Touchscreen control panels
Enhanced security features
…and much more. If your current copier can’t keep up with the way you work, it’s time to level up.
4. The Print Quality Just Isn’t Cutting It
Are your prints streaky, faded, or just plain ugly — even after changing toner and cleaning the machine? That’s a tell-tale sign your copier’s internal components are wearing down.
🖨️ The fix: Newer machines deliver sharp, consistent print quality, which is especially important for client-facing documents like proposals, presentations, or marketing materials.
5. Your Business Has Grown — But Your Copier Hasn’t
What worked for 3 people in a small office might not work for a team of 15 in a growing business. If your copier is constantly overwhelmed by the workload, it’s time to upgrade to a model that matches your current needs.
📈 The fix: Copiers are not one-size-fits-all. At Tangerine, we help businesses right-size their equipment — ensuring you’re not overpaying for something too big or losing productivity with something too small.
Bonus Tip: Don’t Wait for a Complete Breakdown
Waiting until your copier gives up completely could mean serious downtime for your business. Proactive upgrades can save time, money, and stress — and ensure a smoother transition with zero disruption.
How Tangerine Office Machines Can Help
Whether you’re looking to copier lease, rent, or buy, we’ve got the latest copiers and multifunction printers to fit your business. We’ll help you:
Evaluate your current machine
Recommend upgrade options that fit your workflow and budget
Deliver, set up, and support your new device
From startups to schools, legal offices to clinics — we’ve seen it all, and we’re ready to help you make the smart move.
Final Thought
Your copier should make work easier, not harder. If it’s slowing your team down, costing you in repairs, or missing key features, it’s time to consider an upgrade. And when you’re ready, Tangerine Office Machines is just a call away.
👉 Reach out to us today and let’s find the right copier for your business needs.