Let’s be real — buying a copier is not the most exciting part of running a business. But choosing the right copier, and more importantly, the right way to get one (lease, rent, or buy), can make a huge difference in how smoothly your office operates.
At Tangerine Office Machines, we help businesses every day figure out what setup makes the most sense based on their budget, size, and workflow. Whether you’re a startup with temporary needs or an established business looking for a long-term solution, here’s what you need to know before signing on the dotted line.
1. Buying a Copier: Great for Long-Term Control
Best for: Businesses with stable, long-term needs and capital to invest up front.
Buying a copier outright gives you full ownership. You’re free to use the machine however you like, and in the long run, it can be more cost-effective — no monthly payments, no contracts.
Pros:
- One-time cost
- No ongoing lease or rental fees
- Full control over usage and maintenance schedule
Cons:
- Higher upfront cost
- You’re responsible for all repairs and service
- Technology becomes outdated over time
Good to know: If your printing needs are consistent and you have in-house IT support, buying might be the way to go.
2. Leasing a Copier: Flexible & Budget-Friendly
Best for: Businesses that want the latest tech without the big upfront cost.
Leasing is by far one of the most popular options we offer at Tangerine. With leasing, you get access to high-quality machines with predictable monthly payments — and the ability to upgrade as your needs change.
Pros:
- Low upfront cost
- Easier to upgrade to newer models
- Often includes maintenance and support
- Preserves cash flow
Cons:
- You don’t own the machine
- Contracts may have early termination fees
- Total cost may be higher over time than buying
Pro tip: Most of our leasing clients bundle in a managed print service, which covers toner, maintenance, and support — so they can focus on business, not printer issues.
3. Renting a Copier: Perfect for Short-Term Needs
Best for: Temporary offices, events, or businesses with short-term projects.
Need a copier for a few days, weeks, or months? Copier rentals are ideal when you need something fast, flexible, and without a long-term commitment.
Pros:
- No long-term contract
- Fast delivery and setup
- Great for temporary workspaces or seasonal demand
Cons:
- Not ideal for long-term cost-efficiency
- Fewer customization options compared to leasing
Example: We regularly help law firms rent high-volume copiers during trial prep or provide short-term rentals for conferences and construction site offices.
Which Option Is Right for You?
Here’s a quick cheat sheet to help guide you:
| Business Type | Best Option |
|---|---|
| Startup on a budget | Lease |
| Established, stable office | Buy |
| Short-term project team | Rent |
| Growing company scaling fast | Lease |
| Hosting a temporary event | Rent |
Still not sure? No problem — that’s exactly what we’re here for.
How Tangerine Office Machines Can Help
We don’t believe in one-size-fits-all solutions. Whether you’re leasing for the long haul or need a rental tomorrow, Tangerine Office Machines offers:
- Expert consultation
- Fast delivery and setup
- Competitive pricing
- Ongoing support and maintenance plans
Just tell us a bit about your office needs and we’ll recommend the right copier solution — and make sure it fits your budget and goals.
Final Thought
When it comes to choosing between leasing, renting, or buying a copier, there’s no wrong answer — just the right fit for your business today. And when your needs change, we’re ready to help you adjust.
📞 Ready to talk? Contact us here — let’s find your perfect office machine match.