If you feel like your printing costs are quietly eating up your office budget, you’re not alone. Between toner, paper, maintenance, and surprise repairs, print-related expenses can sneak up on you — fast. But here’s the good news: cutting printing costs doesn’t have to mean cutting corners.
At Tangerine Office Machines, we help businesses just like yours reduce costs while keeping output sharp and professional. Let’s walk through some tried-and-true ways to cut printing costs without sacrificing the quality your team (and clients) rely on.
1. Audit Your Printing Habits
First things first — do you actually know how much your office prints? Most companies don’t. Start by reviewing your current print volumes, device usage, and supply orders. You might be surprised to find:
- Excessive color printing when black and white would do
- Print jobs left uncollected at the copier
- Employees printing personal documents on company devices
📊 Tip: A simple print audit (which we can help you with) will show you exactly where your money is going — and where you can trim the fat.
2. Optimize Your Print Settings
Little settings can make a big difference. For example:
- Set default printing to black & white
- Enable duplex (double-sided) printing
- Lower print resolution for internal documents
These changes are barely noticeable to your team but can cut paper and toner use significantly.
🖨️ Pro tip: Modern copiers and MFPs have built-in settings to help automate this — and we can show you how to set it up.
3. Lease or Upgrade to a More Efficient Copier
Older printers are less efficient and cost more to maintain. If your copier is outdated, it’s likely using more toner, jamming more often, and lacking energy-efficient features.
💡 Solution: Leasing a modern machine gives you access to energy-efficient, toner-saving, and smart-printing technology — often with lower operating costs and fewer repairs.
📦 At Tangerine, we offer lease options that bundle service and supplies to make budgeting easy.
4. Use High-Yield Toner and Quality Supplies
Buying the cheapest toner you can find? It might be costing you more. Low-quality cartridges can reduce print quality and wear down your machine faster.
🛒 Tip: Use high-yield, OEM-approved toner for longer-lasting results. It may cost more upfront, but you’ll save in the long run — both in print quality and fewer maintenance issues.
We also offer competitively priced toner and supply packages designed for cost-conscious businesses.
5. Implement User Controls and Print Policies
If everyone can print anything at any time, you’re bound to lose control. Setting simple policies like requiring a login for print jobs or tracking color usage by department can go a long way.
🔐 Bonus: Many of our multifunction copiers offer user tracking and quota settings, so you can manage usage without micromanaging your staff.
6. Consider Managed Print Services (MPS)
Managed Print Services is like having a print expert on-call — without hiring a full-time person. With MPS, we monitor your print environment, replenish supplies when needed, and handle maintenance before issues become costly problems.
📉 Benefits:
- Predictable monthly costs
- Automated supply delivery
- Remote monitoring and support
- Better efficiency, less downtime
Let us handle your printing, so your team can focus on actual work.
Final Thoughts: Print Smart, Save Big
Cutting print costs isn’t about printing less — it’s about printing smarter. With the right equipment, smarter settings, and a little help from your local office machine experts, you can reduce waste and save money without ever compromising on quality.
🧡 Tangerine Office Machines is here to help you:
- Audit your current print setup
- Recommend cost-saving upgrades
- Offer lease, rental, or purchase options
- Support you every step of the way
📞 Ready to start saving? Contact us here and let’s talk about smarter printing for your business.